Introduction

How does your office space matter?


Remember how a typical office looked like in your favorite 90s show? Endless lines of cubicles, cramped up spaces, copier machines at every other station, also people using water coolers and coffee machines just to catch-up with each other. A far cry from today where employees use ideation break-out areas, telephone-booths, workspaces and facilities like fitness centers and designated parking. But with rising real-estate expenses, companies are now threading the needle, trying to find the right balance between facilitating uber-cool spaces and managing their real-estate portfolio. The cost of which ranks 2nd Just behind Personnel as a line item on their Income Statements.

At the heart of this dilemma is an organizational challenge; the desire to provide the most appropriate kind of work environments that assist brainstorming, cross-functional thinking and group engagement on one hand while ensuring that these facilities do not lie empty and unused for most of the workday on the other.  Involving occupancy as a key stakeholder in this discussion, it is imperative for organizations to comprehend the real utilization of all these dissimilar workspaces, so that they are able to decide whether or not these investments have been effective productivity enablers.  That’s one potential use of occupancy information but so are several others.

Workspace facts

1. Improved Space Utilization: Companies typically tend to believe that their floor space utilization is around 90%. But is this really true? Adappt’s solution and analysis for relatively large organizations indicate that the actual floor utilization is observed to be around 25% below expected values. Further deep diving into detailed occupancy analysis showcases not only areas of the floor which are at the greatest variance but also highlights the patterns further reflecting how people flow through these spaces across varied periods of time. What are the implications? Delayed expansion of office space, flexibility in growth and greatly improved asset utilization all of which go directly to the bottom line.

2. Higher Productivity: Ever tried to book a meeting room that you know is empty but shows as full on your calendar?  That typically happens when meetings finish early with no room intelligence built-in to release them into the available pool of resources. Occupancy counting sensors address this problem triggering alerts both to calendars and Asset Management resulting in much improved and smart asset utilization. These counters are also instrumental in dimensioning these spaces correctly by identifying and highlighting a mismatch between current size and typical utilization.

3. Enhanced Energy Efficiency: Lights, temperature and air quality are all intrinsically linked to the people occupying their work-spaces. By enabling building systems to intelligently react in real-time to space occupancy, organizations can both provide personalized work zones and improving comfort along with optimizing their energy efficiency.

Conclusion:

In order to decide what works best for your office space, it is important to understand how your current floor layout is being used by your workforce. Adappt’s sensor based technology and smart sensors collect relevant information that can help you take proactive and informed decisions.

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